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Heatwave Information and Advice

Heatwave Information and Advice

Heatwave Information and Advice

With temperatures soaring in parts of Britain last week, not all of us had the pleasure of enjoying the sun.
Our WSS inbox had an influx of enquiries with regards to conditions in the workplace and we want to make sure you have the right advice and guidance.

It is important to remember the risks of overheating when working in hot conditions and we have some practical guidance on how to avoid doing so.

Heat Stress
In many jobs heat stress is an issue all year round (such as bakeries, factories, foundries and smelting operations), but this information is also applicable during the hot summer months where there may be an increased risk of heat stress for some people.

Heat stress occurs when the body's means of controlling its internal temperature starts to fail. As well as air temperature, factors such as work rate, humidity and clothing worn while working may lead to heat stress. Therefore it may not be obvious to someone passing through the workplace that there is a risk of heat stress.

You and your employees must be aware of how to work safely in heat, the factors that can lead to heat stress, and how to reduce the risk of it occurring.

How does the body react to heat?
The body reacts to heat by increasing the blood flow to the skin's surface, and by sweating. This results in cooling as sweat evaporates from the body's surface and heat is carried to the surface of the body from within by the increased blood flow. Heat can also be lost by radiation and convection from the body's surface.

Typical example of a heat stress situation
Someone wearing protective clothing and performing heavy work in hot and humid conditions could be at risk of heat stress because:

  • sweat evaporation is restricted by the type of clothing and the humidity of the environment
  • heat will be produced within the body due to the work rate and, if insufficient heat is lost, core body temperature will rise
  • as core body temperature rises the body reacts by increasing the amount of sweat produced, which may lead to dehydration
  • heart rate also increases which puts additional strain on the body
  • if the body is gaining more heat than it can lose the deep body temperature will continue to rise
  • eventually it reaches a point when the body's control mechanism itself starts to fail

The symptoms will worsen the longer someone remains working in the same conditions.

What are the effects of heat stress?
Heat stress can affect individuals in different ways, and some people are more susceptible to it than others.

Typical symptoms are:

  • an inability to concentrate
  • muscle cramps
  • heat rash
  • severe thirst - a late symptom of heat stress
  • fainting
  • heat exhaustion - fatigue, giddiness, nausea, headache, moist skin
  • heat stroke - hot dry skin, confusion, convulsions and eventual loss of consciousness. This is the most severe disorder and can result in death if not detected at an early stage

Where does heat stress occur?
Examples of workplaces where people might suffer from heat stress because of the hot environment created by the process, or restricted spaces are:

  • glass and rubber manufacturing plants
  • mines
  • compressed air tunnels
  • conventional and nuclear power plants
  • foundries and smelting operations
  • brick-firing and ceramics plants
  • boiler rooms
  • bakeries and catering kitchens
  • laundries

In these industries working in the heat may be the norm. For others it will be encountered more irregularly depending on the type of work being done and changes in the working environment, eg seasonal changes in outside air temperature can be a significant contributor to heat stress.

What do I need to do about heat stress?
Over time people adapt to hot conditions by sweating more, and by changing their behaviour to try and cool down, eg removing clothing, drinking cool drinks, fanning themselves, sitting in the shade or a cool area, and/or reducing their work rate. However, in many work situations such behavioural changes may not be possible, eg during asbestos removal.

Where there is a possibility of heat stress occurring you will need to carry out a risk assessment. Controlling the risks in the workplace provides advice on how to carry out a risk assessment. For specific advice on how to record the findings of your heat stress risk assessment and identifying the heat stress risks contact us.

What do I need to look at in a risk assessment?
When carrying out a risk assessment, the major factors you need to consider are:

  • work rate - the harder someone works the greater the amount of body heat generated
  • working climate - this includes air temperature, humidity, air movement and effects of working near a heat source
  • employee clothing and respiratory protective equipment - may impair the efficiency of sweating and other means of temperature regulation; employee's age, build and medical factors - may affect an individual's tolerance

Firstly, you should talk to the workers involved to see whether they are suffering early signs of heat stress. If it seems likely that there is a problem, you may need to consult with people who are more experienced in determining the risk from hot environments, eg occupational hygienists, nurses or doctors.

How can I reduce the risks?
Remove or reduce the sources of heat where possible:

Control the temperature
Control the temperature using engineering solutions eg:

  • change the processes
  • use fans or air conditioning
  • use physical barriers that reduce exposure to radiant heat

Provide mechanical aids
Provide mechanical aids where possible to reduce the work rate. Regulate the length of exposure to hot environments by:

  • allowing employees to enter only when the temperature is below a set level or at cooler times of the day
  • issuing permits to work that specify how long your employees should work in situations where there is a risk
  • providing periodic rest breaks and rest facilities in cooler conditions

Prevent dehydration
Working in a hot environment causes sweating which helps keep people cool but means losing vital water that must be replaced. Provide cool water in the workplace and encourage workers to drink it frequently in small amounts before, during (this is not possible in some situations eg respiratory protective equipment use or asbestos removal) and after working.

Provide personal protective equipment
Specialised personal protective clothing is available which incorporates, for example, personal cooling systems or breathable fabrics.

This may help protect workers in certain hot environments. Protective clothing or respiratory protective equipment is often provided to protect from a hazard at work eg asbestos. This type of equipment, while protecting the employee from this hazard may expose the employee to heat stress.

Provide training for your workers, especially new and young employees telling them about the risks of heat stress associated with their work, what symptoms to look out for, safe working practices and emergency procedures.

Allow workers to acclimatise to their environment and identify which workers are acclimatised/assessed as fit to work in hot conditions.

Identify who is at risk
Identify employees who are more susceptible to heat stress either because of an illness/condition or medication that may encourage the early onset of heat stress, eg those with heart conditions.

Advice may be needed from an occupational health professional or medical practitioner. Your risk assessment should already address risks to pregnant employees, but you may choose to review it when an employee tells you she is pregnant, to help you decide if you need to do any more to control the risks.

Monitor health
Monitor the health of workers at risk. Where it is considered that a residual risk remains after implementing as many control measures as practicable, you may need to monitor the health of workers exposed to the risk. You should then seek advice from occupational health professionals with a good working knowledge of the risks associated with working in heat stress situations.

Thermal comfort
Thermal comfort describes a person's state of mind in terms of whether they feel too hot or too cold.

Environmental factors (such as humidity and sources of heat in the workplace) combined with personal factors eg clothing and work-related factors (how physically demanding your work is) will influence your 'thermal comfort'.

What is thermal comfort?
Thermal comfort is very difficult to define as you need to take into account a range of environmental, work-related and personal factors when deciding what makes a comfortable workplace temperature.

The best that you can realistically hope to achieve is a thermal environment that satisfies the majority of people in the workplace. Thermal comfort is not measured by room temperature, but by the number of employees complaining of thermal discomfort.

Why is thermal comfort important?
By managing thermal comfort you are likely to improve morale and productivity as well as improving health and safety. People working in uncomfortably hot environments are more likely to behave unsafely because their ability to make decisions and/or perform manual tasks deteriorates, for example:

  • employees might not wear personal protective equipment properly in hot environments increasing the risks
  • an employee's ability to concentrate on a given task may start to drop off, which increases the risk of errors occurring

As an employer you should be aware of these risks and make sure the underlying reasons for these unsafe behaviours are understood and actively discouraged and/or prevented.

Adapting to the thermal environment
People adapt their behaviour to cope with their thermal environment, eg removing clothing, unconscious changes in posture, choice of cooling, moving away from heat sources etc.

The problems arise when this choice (to remove a jacket, or move away from heat source) is removed, and people are no longer able to adapt. In some instances the environment within which people work is a product of the processes of the job they are doing, so they are unable to adapt to their environment.

Is it too hot to work? Temperature in the workplace

In offices or similar environments, the temperature in workplaces must be reasonable. There's no law for maximum working temperature, or when it's too hot to work however, employers must stick to health and safety at work law, including:

  • keeping the temperature at a comfortable level, sometimes known as thermal comfort
  • providing clean and fresh air

Advice for Employees

This section outlines what you can do if you think there is a problem with thermal comfort or heat stress in your workplace. It is important for you to report these problems to your management or workplace representative. You may have to work with your management and fellow employees to get permission to take some of the steps below, but by working together it is more likely that suitable, long-term solutions can be found.

What can you do?
There are a number of things that you can do to improve thermal comfort in your workplace:

  • remove layers of clothing depending on how hot you are
  • use a desk or pedestal fan to increase air movement
  • use window blinds (if available) to cut down on the heating effects of the sun
  • in warm situations, drink plenty of water (avoid caffeinated or carbonated drinks)
  • if possible, work away from direct sunlight or sources of radiant heat
  • take regular breaks to cool down in warm situations
  • raise the issue with your managers or other workplace representatives

Although any of the actions outlined above may go some way to alleviating your thermal discomfort, there are also a number of things that your manager or employer could do to help further.

Talk to your manager or workplace representative about:

  • where possible ensuring windows that open, fans are provided to promote local cooling, switching radiators off and air conditioning units are maintained
  • introducing work systems to limit exposure, such as flexible hours or early/late starts to help avoid the worst effects of working in high temperatures
  • relaxing formal dress codes
  • insulating hot plant or pipes
  • moving workstations away from hot plant or out of direct sunlight

Should you require any further information, clarification or assistance with the above, please contact us on or 01268 649006